Vashon Island School District

Budget Development Calendar

2005-2006 Fiscal Year

Due Date

Month/Date Item Requirement of

(Board meeting dates in boxes)

Dec. 16, ‘04            Presentation of Budget Calendar to board.

Jan. 13, ‘05             Presentation to board of preliminary enrollment estimates.                                         

Jan. 27, ‘05             Board discussion of PRELIMINARY Budget Assumptions.

February 1-28         Preliminary list of building staff needs developed.

                              Employees updated in WISE for experience and credits changes if known.

                              Estimates of fixed costs (utilities, insurance, maintenance) developed.
                              Collect input forms from employees, public (through April 8).

March 1-31             Budget hearings (internal) with buildings, tech dept, maintenance,
                                          food service, district office, link programs, curriculum team.

March 1                  VEA members receive bonus if district is notified of retirement by Mar 1.                  VEA

March 10, ‘05         Legislative Update presented to board, if available.

March 24                Fund balance projections (8/31/05) prepared for all funds except ASB.

March 24                Preliminary revenue projections developed.

March 24, ‘05         Board Study Session with Admin Team if needed (staffing requests).

April 1                    District prepares seniority list for VEA.                                                                    VEA

April 8                    Input forms due back to District Office.

April 15                  Employees must notify district of desired 05-06 assignment. (Date is during

                                    Spring Break, could be postponed to April 20 or 22?).                                          VEA

April 1-29               Building visits by superintendent, business manager for budget discussion.

April 29                  Finalize list of employee assignments.

April 29                  Finalize list of Capital Projects Fund projects.

April 29                  Finalize enrollment, staffing projections.                                                 

April 29                  Preliminary DSF, TVF Budgets prepared.

May 12, ‘05            Board Study Session if needed.

May 13                   ASB Budgets due in district office from all schools.

May 15                   Final day to notify staff of RIF, if necessary.                                                             RCW

June 9, ‘05              Recommended budgets for all funds presented to board.

June 10                   Copies of preliminary budget available for public.

June 23, ’05            Budget Hearing.  Budget could be adopted if board approves.

June 23, ‘05            Study Session, if needed to change budget after hearing.

July 10                    Final day to have copy of budget available for public, sent to ESD.                             RCW

July 14, ‘05             Board adopts budget.  (July 28 meeting available if this deadline cannot be met.)

August 1                 Final day to adopt budget per RCW’s.                                                                      RCW